ATENEO DE DAVAO UNIVERSITY

Summer 2024 Registration & Enrolment Procedure

For:The University Community (Tertiary)

From:The University Registrar (Tertiary Level) by the directive of Academic Vice President

Re:Summer 2024 Registration & Enrolment Procedure

Date:February 5, 2024


Please be informed of the timeline for the ENROLLMENT for summer 2023;

  1. We shall have a pre-listing / pre-registration on May 6, 2024(6:15PM) to May 23, 2024
  2. Enrollment shall be from May 27 - June 1, 2024.
    • May 27, 2024 - Enrollment for students who have pre-registered.
    • May 28, 2024 onwards – Open to all
  3. Summer classes shall be from June 3, 2024
  4. Please note:
    1. Courses to be offered must be within the curriculum intended for the summer classes
    2. Other offerings will be intended for repeaters of courses offered regularly during regular semesters
    3. Students will not be allowed to enroll for advanced classes, nor shall such be offered for these purposes.
    4. Students must settle their enrollment issues on the first two days of classes.
  5. The graduate school shall follow the same enrollment, and summer period.

Specific Instructions / Reminders

  • The pre-registered courses shall remain in the student’s SIS account until the commencement of the Enrolment Confirmation and Reservation Cancellation Procedure. Unpaid registrations shall be thereafter deemed expired, and slots reserved shall be vacated. Vacated slots shall be made available to other students. Students are encouraged to confirm their enrollment via their payment of the fees before the deadline set. Otherwise, they may be compelled to find other open slots during the enrollment period.

  • Students must fix their schedule during the “add and drop” period only, as provided in the timeline (as attached). During these period, everyone must check and address the circumstances that would require adding and dropping. The approval or application of grade appeals will not be valid grounds for adding and dropping.

  • Late enrollment may only be allowed within the first 2 days of classes. Payment must be made within 24 hours from registration. Failure to do so will result to the automatic cancellation of enlistment.

  • A student may officially withdraw his enrollment within two weeks from the start of the summer class. No requests for withdrawal will be entertained thereafter.

  • Slot extensions will never be permitted.

  • No request for late offerings will be permitted during the start of classes. Late offering requests must be done during the pre-registration period.

  • Requests for class dissolutions and merger must be endorsed by the Deans. Upon its execution, the requesting department shall duly notify the students of the same, as the students are likewise required to update themselves via their SIS.

  • The deadlines (adding and dropping, payments) shall be observed strictly.

  • THE ENROLLMENT PERIOD / LATE ENROLLMENT PERIOD SHALL BE NON EXTENDIBLE

As approved by
GINA L. MONTALAN, PH.D.
Academic Vice President


Registration and Pre-Enrollment and Enrollment

1 STUDENTS STARTS PRE-REGISTRATION
(Only classes with assigned teachers will appear in the SIS)
May 6, 2024 to May 23, 2024
2 Last day of the Second Semester May 18, 2024
3 HOME DEPARTMENTS review the class lists generated by the Pre-Enrolment Procedures. Last chance to reserve slots for professional courses for their students May 21, 2024
4 REGISTRAR runs the batch registration creation procedures and pre-registration loading in the system for fully evaluated students. No encoding by the departments may be done during this process.

Students without assigned year levels will not be included in the batch registration creation. Evaluators are required to indicate year levels.

Last chance for the department chairpersons to add deficiencies (Professional and Core)
May 23, 2024 at 5:00PM
5 RETURNING STUDENTS (those who did not enroll the previous semester) may still go to their departments for evaluation. HOME DEPARTMENTS create the registration / reservation of returning students. May 27, 2024
6 Official start of the enrollment period
THE ENROLLMENT PERIOD / LATE ENROLLMENT PERIOD SHALL BE NON EXTENDIBLE
May 27 - June 1, 2024
7 STUDENTS register and enroll

To Register:

a. STUDENTS log into the system and either confirm or modify the generated list by adding and dropping. This step should be done online. Students on Campus may go to computer laboratories designated by the MIS.

Important Reminder: Dropping and adding are allowed even before any payment is made.

b. STUDENTS update their profile especially addresses, contact names and numbers

c. STUDENTS print out and keep the registration list

To Enroll:

a. STUDENTS remit payment to designated banks or the Finance Office by

  1. Up to May 30, 2024 for Bank Payments (Proceed to in campus payments thereafter)
  2. June 1, 2024 (up to 12:00 noon) for Cash Payments

Unpaid registration will expire by this deadline.

b. FINANCE OFFICE tags students as enrolled and prints out official receipt. Bank Payments are tagged in the morning after the day of payment.

c. STUDENTS must retrieve and keep the official receipt from the Finance Office

May 27, 2024 - Enrollment for students who have pre-registered.


May 28, 2024 onwards - Open to all students
8 The system will run the Enrolment Confirmation and Reservation Cancellation Procedure. June 1, 2024 (1pm)
9 Already Enrolled Students may, after June 1, 2024 1pm add and drop online for newly vacated slots (Slots opened by unpaid registrations). Students should print out and keep their new registration list.

Students with expired registration may secure late enrolment on the first two days of classes (Student Handbook 8.2.1), subject to the availability of slots only . No extensions will be given.
10 Summer Classes begin June 3, 2024
11 Within the first week of classes:
  1. STUDENTS may still secure late enrolment

  2. STRICTLY NO MANUAL ADDING OR DROPPING

  3. STUDENTS MUST CHECK SIS FOR THEIR UPDATED ENROLMENT LIST. CHANGES MAY HAVE OCCURRED, BECAUSE OF MERGING AND DISSOLUTION OR ADDING AND DROPPING

  4. PROVIDING DEPARTMENTS request the Registrar to merge small classes.

  5. HOME DEPARTMENTS request the Registrar to dissolve non-viable classes.

  6. The REGISTRAR executes final merging and dissolution of classes

  7. PROVIDING DEPARTMENTS MUST CHECK AIS FOR UPDATED LIST OF CLASSES AND INFORM THEIR FACULTY OF CHANGES

  8. The members of the Faculty may check their AIS for the updated class lists. They will not admit students whose names are not therein indicated.

12 Summer Break 14, July 2024