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ATENEO DE DAVAO UNIVERSITY
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2ND SEMESTER 2023 REGISTRATION

For:The University Community (Tertiary)

From:The University Registrar (Tertiary Level) by the directive of Academic Vice President

Re:2nd semester 2023 REGISTRATION

Date:October 9, 2023

Please be informed of the timeline for the ENROLLMENT for the 2nd semester of AY 2023-24;

  1. For the College

    1. We shall have a pre-registration on December 16, 2023
    2. Enrollment Period shall be from January 2, to 9, 2024.
    3. Enrolment Confirmation & Reservation Cancellation.(Purging) Jan. 8, 2024, 5pm
    4. Late enrollment shall be on the first week of classes, per our student handbook.
    5. Please note:
      1. Courses to be offered must be within the curriculum intended for the semester.
      2. Students will not be allowed to enroll for advanced classes, nor shall such be offered for these purposes.
      3. Students must settle their enrollment issues during the enrollment period only.
    6. Classes start on January 10, 2024(Wed)

  2. For the Graduate School

    1. Enrollment for Incumbent Students – January 8, 2024
    2. Classes start Starts on January 15, 2024

As approved by
GINA L. MONTALAN, PH.D.
Academic Vice President


Specific Instructions / Reminders

  • The pre-registered courses shall remain in the student’s SIS account until the commencement of the Enrolment Confirmation and Reservation Cancellation Procedure. Unpaid registrations shall be thereafter deemed expired, and slots reserved shall be vacated. Vacated slots shall be made available to other students. Students are encouraged to confirm their enrollment via their payment of the fees before the deadline set. Otherwise, they may be compelled to find other open slots during the enrollment period.

  • Students must fix their schedule during the “add and drop” period only, as provided in the timeline (as attached). During this period, everyone must check and address the circumstances that would require adding and dropping. The approval or application of grade appeals will not be valid grounds for adding and dropping Late enrollment may only be allowed within the first week of classes. Payment in such cases must be made within 24 hours from registration. Failure to do so will result to the automatic cancellation of enlistment. STUDENTS may still secure late enrolment until January 16, 2024 by paying the fees on site. Those who opt to pay via the banks or other off site modes shall only have until 5 pm of January 15, 2024. No residual transactions will be permitted thereafter.

  • A student may officially withdraw his enrollment within six weeks from the start of the semester. No requests for withdrawal will be entertained thereafter.

  • Slot extensions will never be permitted.

  • No request for late offerings will be permitted during the start of classes.

  • Requests for class dissolutions and merger must be endorsed by the Deans. Upon its execution, the requesting department shall duly notify the students of the same, as the students are likewise required to update themselves via their SIS.

  • The deadlines (adding and dropping, payments) shall be observed strictly.

  • Given that we have sufficiently transitioned, the policies shall be strictly implemented by the offices, with the help of the Respective Deans, Clusters, and Departments.

  • Students who are not officially enrolled MUST not be allowed to participate in classes. Students who insist on joining classes despite not being enrolled therein will be denied their possible request for inclusion / enrollment, despite their attendance or compliance to the class requirements. There will be no exceptions.

  • Printouts of pre-registrations are not proofs of enrollment. Teachers must only base official enrollment upon the inclusion of the student in the class lists as generated by the AIS.

Registration and Pre-Enrollment and Enrollment

1 STUDENT PRE-REGISTRATION
(Only classes with assigned teachers will appear in the SIS)		 December 16, 2023
2 REGISTRAR runs the batch registration creation procedures and pre-registration loading in the system for fully evaluated students. No encoding by the departments may be done during this process.

Students without assigned year levels will not be included in the batch registration creation. Evaluators are required to indicate year levels.

Last chance to for the department chairpersons to add deficiencies (Professional and Core)		 December 20, 2023
3 HOME DEPARTMENTS review the class lists generated by the Pre-Enrolment Procedures before the start of the holidays and enrollment December 21, 2023
4 RETURNING STUDENTS (those who did not enroll the previous semester) may still go to their departments for evaluation. HOME DEPARTMENTS create the registration / reservation of returning students. January 2 to 9, 2024
5 Official start of the enrollment period
  1. Reserved enrollment schedule for students who have pre-registered

  2. Open enrollment
 January 2 to 9, 2024

January 2, 2024

January 3, 2024
6 STUDENTS register and enroll

To Register:

a. STUDENTS log into the system and either confirm or modify the generated list by adding and dropping. This step should be done online. Students on Campus may go to computer laboratories designated by the MIS.

Important Reminder: Dropping and adding are allowed even before any payment is made.

b. STUDENTS update their profile especially addresses, contact names and numbers

c. STUDENTS print out and keep the registration list

To Enroll:

a. STUDENTS remit payment to designated banks or the Finance Office by

  1. January 4, 2024 for Bank Payments
  2. January 8, 2024 (until 5:00 pm) for Cash Payments

Unpaid registration will expire by this deadline.

b. FINANCE OFFICE tags students as enrolled and prints out official receipt. Bank Payments are tagged in the morning after the day of payment.

c.STUDENTS must retrieve and keep the official receipt from the Finance Office
7 The system will run the Enrolment Confirmation and Reservation Cancellation Procedure. January 8, 2024 5:00 pm
8 Already Enrolled Students may, after 5:00 pm January 8, 2024 add and drop online for newly vacated slots (Slots opened by unpaid registrations). Students should print out and keep their new registration list.

Students with expired registration may add subjects after 5 pm of January 8, 2024 and within the first week of classes only, or during the adding and dropping and late enrollment period, or from January 8, 2024 until January 16, 2024. (Please see item no, 11 herein)

Students with expired registration may need to find new subjects, with the possibility of the unavailability of their slots due to the purging of their originally pre-registered classes.
9 Vacant class schedules allotted for the 1st year will be open to the higher year levels TBA and only if there are vacant slots
10 Classes begin January 10, 2024
11 Within the first week of classes:

  1. STUDENTS may still secure late enrolment until 5 pm of January 16, 2024 by paying the fees on site. Those who opt to pay via the banks or other off site modes shall only have until 5 pm of January 15, 2024. No residual transactions will be permitted thereafter.

  2. STRICTLY NO MANUAL ADDING OR DROPPING

  3. STUDENTS MUST CHECK SIS FOR THEIR UPDATED ENROLMENT LIST. CHANGES MAY HAVE OCCURRED, BECAUSE OF MERGING AND DISSOLUTION OR ADDING AND DROPPING

  4. PROVIDING DEPARTMENTS request the Registrar to merge small classes.

  5. HOME DEPARTMENTS request the Registrar to dissolve non-viable classes.

  6. The REGISTRAR executes final merging and dissolution of classes, only upon the endorsement of the Deans.

  7. PROVIDING DEPARTMENTS MUST CHECK AIS FOR UPDATED LIST OF CLASSES AND INFORM THEIR FACULTY OF CHANGES

  8. The members of the Faculty may check their AIS for the updated class lists. They will not admit students whose names are not therein indicated. SIS preregistration printouts should not be accepted as proof of enrollment.
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