ATENEO DE DAVAO UNIVERSITY


SUBMISSION OF THE SECOND SEMESTER FINAL GRADES

Office of the Academic Vice President


Memorandum No. 2024-22
May 15, 2024

MEMO TO: THE HIGHER EDUCATION UNIT’S ACADEMIC ADMINISTRATORS, FACULTY, AND STUDENTS

FROM: (SGD) GINA LAPAZA-MONTALAN, Ph.D.

RE: SUBMISSION OF THE SECOND SEMESTER FINAL GRADES


At the requests of the Presidents of the College Faculty Union and the Faculty Club, Ms. Hadji Balajadia and Mr. Lunar Fayloga, and upon consultation with the University Registrar, Atty. Edgar Pascua II, the deadline for the submission of the second semester’s final grades is rescheduled to 5:00 p.m. on May 20, 2024.

For the information and guidance of everyone.


GRADUATION 2024 SCHEDULE OF ACTIVITIES (Undergrad Level)

ATENEO DE DAVAO UNIVERSITY
Office of the Academic Vice-President
Graduation Committee

Date: May 08, 2024

From: Chairperson

To: University Community

Re: GRADUATION 2024 SCHEDULE OF ACTIVITIES (Undergrad Level)


Peace be upon us all!

I would like to inform everyone about the upcoming activities leading to the graduation (undergrad level) for the school year 2023-2024. Hereunder are the various activities:

17 June 2024 Graduation Orientations
01:30 pm to 02:30 pm - Batch I (SAS, SON, SEA, SOE)
03:00 pm to 04:00 pm - Batch II (SBG-B&M Cluster)
04:30 pm to 05:30 pm - Batch III (SBG-Accountancy Cluster)
Finster Auditorium
19 June 2024, 08:00 am to 06:00 pm Graduation Practices
08:00 am to 11:30 am -Practice 1
01:00 pm to 04:00 pm -Practice 2
04:00 pm to 06:00 pm -Practice 3/Final Reminders
Martin Hall
20 June 2024 Graduation Pictorials
08:30 am to 11:30 am -Batch I: SAS, SON, SEA, and SOE
Martin Hall
01:30 pm to 04:30 pm -Batch II: SBG
Martin Hall
21 June 2024 Baccalaureate Mass
09:00 am to 11:00 am -Batch I: SAS, SEA, and SOE
Martin Hall
02:00 pm to 04:00 pm -Batch II: SBG and SON
Martin Hall
22 June 2024 Commencement Exercises
07:00 am to 12:00 nn -For All Schools (SAS, SBG, SON, SEA, and SOE)
Martin Hall


This is for the information and guidance of all. AMDG!

(SGD.) Lunar Tan Fayloga
Chairperson

Noted:

(SGD.) Ms. Gina L. Montalan, PhD
Academic Vice-President

 

Summer 2024 Registration & Enrolment Procedure

For:The University Community (Tertiary)

From:The University Registrar (Tertiary Level) by the directive of Academic Vice President

Re:Summer 2024 Registration & Enrolment Procedure

Date:February 5, 2024


Please be informed of the timeline for the ENROLLMENT for summer 2023;

  1. We shall have a pre-listing / pre-registration on May 6, 2024(6:15PM) to May 23, 2024
  2. Enrollment shall be from May 27 - June 1, 2024.
    • May 27, 2024 - Enrollment for students who have pre-registered.
    • May 28, 2024 onwards – Open to all
  3. Summer classes shall be from June 3, 2024
  4. Please note:
    1. Courses to be offered must be within the curriculum intended for the summer classes
    2. Other offerings will be intended for repeaters of courses offered regularly during regular semesters
    3. Students will not be allowed to enroll for advanced classes, nor shall such be offered for these purposes.
    4. Students must settle their enrollment issues on the first two days of classes.
  5. The graduate school shall follow the same enrollment, and summer period.

Specific Instructions / Reminders

  • The pre-registered courses shall remain in the student’s SIS account until the commencement of the Enrolment Confirmation and Reservation Cancellation Procedure. Unpaid registrations shall be thereafter deemed expired, and slots reserved shall be vacated. Vacated slots shall be made available to other students. Students are encouraged to confirm their enrollment via their payment of the fees before the deadline set. Otherwise, they may be compelled to find other open slots during the enrollment period.

  • Students must fix their schedule during the “add and drop” period only, as provided in the timeline (as attached). During these period, everyone must check and address the circumstances that would require adding and dropping. The approval or application of grade appeals will not be valid grounds for adding and dropping.

  • Late enrollment may only be allowed within the first 2 days of classes. Payment must be made within 24 hours from registration. Failure to do so will result to the automatic cancellation of enlistment.

  • A student may officially withdraw his enrollment within two weeks from the start of the summer class. No requests for withdrawal will be entertained thereafter.

  • Slot extensions will never be permitted.

  • No request for late offerings will be permitted during the start of classes. Late offering requests must be done during the pre-registration period.

  • Requests for class dissolutions and merger must be endorsed by the Deans. Upon its execution, the requesting department shall duly notify the students of the same, as the students are likewise required to update themselves via their SIS.

  • The deadlines (adding and dropping, payments) shall be observed strictly.

  • THE ENROLLMENT PERIOD / LATE ENROLLMENT PERIOD SHALL BE NON EXTENDIBLE

As approved by
GINA L. MONTALAN, PH.D.
Academic Vice President


Registration and Pre-Enrollment and Enrollment

1 STUDENTS STARTS PRE-REGISTRATION
(Only classes with assigned teachers will appear in the SIS)
May 6, 2024 to May 23, 2024
2 Last day of the Second Semester May 18, 2024
3 HOME DEPARTMENTS review the class lists generated by the Pre-Enrolment Procedures. Last chance to reserve slots for professional courses for their students May 21, 2024
4 REGISTRAR runs the batch registration creation procedures and pre-registration loading in the system for fully evaluated students. No encoding by the departments may be done during this process.

Students without assigned year levels will not be included in the batch registration creation. Evaluators are required to indicate year levels.

Last chance for the department chairpersons to add deficiencies (Professional and Core)
May 23, 2024 at 5:00PM
5 RETURNING STUDENTS (those who did not enroll the previous semester) may still go to their departments for evaluation. HOME DEPARTMENTS create the registration / reservation of returning students. May 27, 2024
6 Official start of the enrollment period
THE ENROLLMENT PERIOD / LATE ENROLLMENT PERIOD SHALL BE NON EXTENDIBLE
May 27 - June 1, 2024
7 STUDENTS register and enroll

To Register:

a. STUDENTS log into the system and either confirm or modify the generated list by adding and dropping. This step should be done online. Students on Campus may go to computer laboratories designated by the MIS.

Important Reminder: Dropping and adding are allowed even before any payment is made.

b. STUDENTS update their profile especially addresses, contact names and numbers

c. STUDENTS print out and keep the registration list

To Enroll:

a. STUDENTS remit payment to designated banks or the Finance Office by

  1. Up to May 30, 2024 for Bank Payments (Proceed to in campus payments thereafter)
  2. June 1, 2024 (up to 12:00 noon) for Cash Payments

Unpaid registration will expire by this deadline.

b. FINANCE OFFICE tags students as enrolled and prints out official receipt. Bank Payments are tagged in the morning after the day of payment.

c. STUDENTS must retrieve and keep the official receipt from the Finance Office

May 27, 2024 - Enrollment for students who have pre-registered.


May 28, 2024 onwards - Open to all students
8 The system will run the Enrolment Confirmation and Reservation Cancellation Procedure. June 1, 2024 (1pm)
9 Already Enrolled Students may, after June 1, 2024 1pm add and drop online for newly vacated slots (Slots opened by unpaid registrations). Students should print out and keep their new registration list.

Students with expired registration may secure late enrolment on the first two days of classes (Student Handbook 8.2.1), subject to the availability of slots only . No extensions will be given.
10 Summer Classes begin June 3, 2024
11 Within the first week of classes:
  1. STUDENTS may still secure late enrolment

  2. STRICTLY NO MANUAL ADDING OR DROPPING

  3. STUDENTS MUST CHECK SIS FOR THEIR UPDATED ENROLMENT LIST. CHANGES MAY HAVE OCCURRED, BECAUSE OF MERGING AND DISSOLUTION OR ADDING AND DROPPING

  4. PROVIDING DEPARTMENTS request the Registrar to merge small classes.

  5. HOME DEPARTMENTS request the Registrar to dissolve non-viable classes.

  6. The REGISTRAR executes final merging and dissolution of classes

  7. PROVIDING DEPARTMENTS MUST CHECK AIS FOR UPDATED LIST OF CLASSES AND INFORM THEIR FACULTY OF CHANGES

  8. The members of the Faculty may check their AIS for the updated class lists. They will not admit students whose names are not therein indicated.

12 Summer Break 14, July 2024


Notice for Graduating College Students

The graduating college students expecting to graduate this June 2024 must apply for graduation on or before May 4, 2024.

The Online Form of the Application for Graduation can be accessed through this link using your ADDU GSuite Account: https://bit.ly/ADDUCollegeGradApp

A designated Registrar's Office staff will evaluate your application. After a successful evaluation, it will then be submitted to the department chairperson, the dean, and to the Finance for approval. Once approved, a notification will be sent to you through your ADDU email.

No application, no graduation.

For your information and guidance.



Graduation Application for Graduate Students

To the graduating students of graduate school:

You can access the Online Form of the Application for Graduation through this link using your ADDU GSuite Account: https://bit.ly/ADDUGradSchoolGradApp

A designated Registrar's Office staff will evaluate your application. After a successful evaluation, it will then be submitted to the department chairperson, the dean, and to the Finance for approval. Once approved, a notification will be sent to you through your ADDU email.

For your information and guidance.


ANNOUNCEMENT:

The READING OF HONORS for the President's List shall be on March 13, 2024, at the Martin Hall.

Please note the following;

  1. Come on time at 2:30 pm.
  2. Observe the University dress Code.
  3. Please stay until the ceremony is over. Leaving early will mean forfeiture of the Certificates.
  4. This is a University Sanctioned activity, under the AVP and Office of the President.
  5. You may be excused from classes and activities. Please look for Kathy at the Registrar's Office for your excuse letters.
  6. The certificates shall strictly be given only during the event. Certificates not claimed during the event shall be forfeited.

Thank you.


NOTICE TO HONOR STUDENTS:

The Reading of Honors for the President's Listers shall be on March 13, 2024. Further details and instructions will be posted soon.


MEMO | Late enrollment / Adding and dropping

For: College Unit

From: Atty. Edgar B Pascua II (Original signed)
The University Registrar, Tertiary

Date: January 16, 2024

Re: Late enrollment / Adding and dropping


Please be informed that the late enrollment / adding and dropping period is extended to January 19, 2024.

Students are advised to check their enrollment status and schedule, for any adjustments due to the merging and dissolution of some classes, etc, via the Student Information System (https://sis.addu.edu.ph/)

No other extensions will be made hereafter.

ATTY. EDGAR PASCUA II
University Registrar
Ateneo de Davao University
ebpascua2@addu.edu.ph
082 2212411 local 8202


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