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SHORTENED MORNING CLASS PERIODS AS EVERYONE IS INVITED TO THE MASS FOR OUR DEARLY DEPARTED

Office of the Academic Vice President

Memorandum No. 2023-17
November 7, 2023

MEMO TO: HIGHER EDUCATION UNIT’S ACADEMIC ADMINISTRATORS, FACULTY and STUDENTS

FROM: (SGD) GINA LAPAZA-MONTALAN, Ph.D.

RE: SHORTENED MORNING CLASS PERIODS AS EVERYONE IS INVITED TO THE MASS FOR OUR DEARLY DEPARTED

As reflected in the Higher Education Unit’s Calendar of Activities for this academic year, there will be a Mass for Our Dear Departed this Wednesday, November 8, 2023. The Chaplain’s Office has scheduled it at 9:00 a.m. at the Martin Hall. All morning classes are shortened to 1 hour as shown below.

Original Morning Class Schedules Shortened Class Schedules
7:40 a.m. – 9:10 a.m. 7:40 a.m. – 8:40 a.m.
9:20 a.m. – 10:50 a.m 10:30 a.m. – 11:30 a.m.
11:00 a.m. – 12:30 p.m. 11:40 a.m. – 12:40 p.m.

Afternoon and evening classes shall follow the regular class schedules.

Everyone is enjoined to the Mass for our dearly departed.

For the guidance and information of everyone.


PRESIDENT'S LISTS 2ND SEMESTER 2022-2023

Congratulations to Our Achievers!

To our Esteemed President's Listers (1st Honors) of the 2nd semester of Academic Year 2022-2023:

We are truly elated to extend to you an invitation to the prestigious "Gawad, Parangal 2023" awards ceremony, a distinguished event designed to honor your exceptional academic accomplishments. This occasion serves as a reverent recognition of your unwavering dedication and academic excellence.

Date: November 10, 2023
Time: 2:30 p.m.
Venue: Martin Hall

Please make sure to take note of the following important reminders:

  1. Certificates Distribution: Your certificates will be awarded exclusively during the "Gawad, Parangal 2023" event. They will not be distributed at any other time or location.
  2. Dress Code: We ask that you wear your complete uniform during the event to maintain the decorum and solemnity of the occasion.
  3. Punctuality: Your presence at the event is of utmost importance. Please make sure to arrive on time to ensure a smooth and memorable ceremony.
  4. Excuse Letter: If you require an excuse letter to be excused from class on the day of the event, you may obtain it from "Ms. Kathy" at the Registrar's Office on November 8, 2023, during office hours.
  5. Seating Arrangements: Please take a look at the list for your assigned seats. Make a note of your seat number and location.

PRESIDENT’S HONORS LIST – SECOND SEMESTER 2022-2023

We extend our heartfelt congratulations to each of you for reaching this academic achievement. Your dedication, perseverance, and passion for learning have set you on the path to excellence. "Gawad, Parangal 2023" is a testament to your hard-earned success and a reflection of the bright future that awaits you.

Your dedication and academic excellence have set you apart, and we can't wait to see you at the "Gawad, Parangal 2023." We hope you will join us for this momentous celebration.


1st SEMESTER FINAL SUMMATIVE ASSESSMENT or FINAL EXAMINATIONS SCHEDULES

Office of the Academic Vice President

Memorandum No. 2023-16
November 3, 2023

MEMO TO: HIGHER EDUCATION UNIT’S ACADEMIC ADMINISTRATORS, FACULTY AND STUDENTS

FROM: (SGD) GINA LAPAZA-MONTALAN, Ph.D.

RE: 1st SEMESTER FINAL SUMMATIVE ASSESSMENT or FINAL EXAMINATIONS SCHEDULES

The Final Summative Assessment (FSA) or Final Exam is scheduled on December 4 – 9, 2023 with the December 8 – Solemnity of the Immaculate Concepcion as a Special Non-working Holiday as reflected in the AY2023-2024 Calendar of Activities. Given this, the following adjusted schedules shall be followed:

December 4 December 5 December 6 December 7 December 9 December 11
SAS HumLet
GE courses		 SAS NSM
GE courses		 SAS SS
GE courses		 SEA/SON/SBG/SOE/SAS
Professional Courses		 SEA/SON/SBG/SOE/SAS
Professional Courses		 SEA/SON/SBG/SOE/SAS
Professional Courses
P.E. classes may have their FSAs on November 27 – December 2, 2023, or at any day and time within December 4 – 11, 2023 provided it does not conflict with the final examination schedules with other courses (subjects) enrolled in by any student in a P.E. class.

The same schedules must be also followed in the submission of performance-based Final Summative Assessments.

Classes in the Graduate Programs shall follow the schedules as calendared by their respective schools before classes end on December 11, 2023.

The deadline for the submission of grades, both at the undergraduate and graduate levels, is December 16, 2023.

For the guidance and information of everyone.


2ND SEMESTER 2023 REGISTRATION

For:The University Community (Tertiary)

From:The University Registrar (Tertiary Level) by the directive of Academic Vice President

Re:2nd semester 2023 REGISTRATION

Date:October 9, 2023

Please be informed of the timeline for the ENROLLMENT for the 2nd semester of AY 2023-24;

  1. For the College

    1. We shall have a pre-registration on December 16, 2023
    2. Enrollment Period shall be from January 2, to 9, 2024.
    3. Enrolment Confirmation & Reservation Cancellation.(Purging) Jan. 8, 2024, 5pm
    4. Late enrollment shall be on the first week of classes, per our student handbook.
    5. Please note:
      1. Courses to be offered must be within the curriculum intended for the semester.
      2. Students will not be allowed to enroll for advanced classes, nor shall such be offered for these purposes.
      3. Students must settle their enrollment issues during the enrollment period only.
    6. Classes start on January 10, 2024(Wed)

  2. For the Graduate School

    1. Enrollment for Incumbent Students – January 8, 2024
    2. Classes start Starts on January 15, 2024

As approved by
GINA L. MONTALAN, PH.D.
Academic Vice President


Specific Instructions / Reminders

  • The pre-registered courses shall remain in the student’s SIS account until the commencement of the Enrolment Confirmation and Reservation Cancellation Procedure. Unpaid registrations shall be thereafter deemed expired, and slots reserved shall be vacated. Vacated slots shall be made available to other students. Students are encouraged to confirm their enrollment via their payment of the fees before the deadline set. Otherwise, they may be compelled to find other open slots during the enrollment period.

  • Students must fix their schedule during the “add and drop” period only, as provided in the timeline (as attached). During this period, everyone must check and address the circumstances that would require adding and dropping. The approval or application of grade appeals will not be valid grounds for adding and dropping Late enrollment may only be allowed within the first week of classes. Payment in such cases must be made within 24 hours from registration. Failure to do so will result to the automatic cancellation of enlistment. STUDENTS may still secure late enrolment until January 16, 2024 by paying the fees on site. Those who opt to pay via the banks or other off site modes shall only have until 5 pm of January 15, 2024. No residual transactions will be permitted thereafter.

  • A student may officially withdraw his enrollment within six weeks from the start of the semester. No requests for withdrawal will be entertained thereafter.

  • Slot extensions will never be permitted.

  • No request for late offerings will be permitted during the start of classes.

  • Requests for class dissolutions and merger must be endorsed by the Deans. Upon its execution, the requesting department shall duly notify the students of the same, as the students are likewise required to update themselves via their SIS.

  • The deadlines (adding and dropping, payments) shall be observed strictly.

  • Given that we have sufficiently transitioned, the policies shall be strictly implemented by the offices, with the help of the Respective Deans, Clusters, and Departments.

  • Students who are not officially enrolled MUST not be allowed to participate in classes. Students who insist on joining classes despite not being enrolled therein will be denied their possible request for inclusion / enrollment, despite their attendance or compliance to the class requirements. There will be no exceptions.

  • Printouts of pre-registrations are not proofs of enrollment. Teachers must only base official enrollment upon the inclusion of the student in the class lists as generated by the AIS.

Registration and Pre-Enrollment and Enrollment

1 STUDENT PRE-REGISTRATION
(Only classes with assigned teachers will appear in the SIS)		 December 16, 2023
2 REGISTRAR runs the batch registration creation procedures and pre-registration loading in the system for fully evaluated students. No encoding by the departments may be done during this process.

Students without assigned year levels will not be included in the batch registration creation. Evaluators are required to indicate year levels.

Last chance to for the department chairpersons to add deficiencies (Professional and Core)		 December 20, 2023
3 HOME DEPARTMENTS review the class lists generated by the Pre-Enrolment Procedures before the start of the holidays and enrollment December 21, 2023
4 RETURNING STUDENTS (those who did not enroll the previous semester) may still go to their departments for evaluation. HOME DEPARTMENTS create the registration / reservation of returning students. January 2 to 9, 2024
5 Official start of the enrollment period
  1. Reserved enrollment schedule for students who have pre-registered

  2. Open enrollment
 January 2 to 9, 2024

January 2, 2024

January 3, 2024
6 STUDENTS register and enroll

To Register:

a. STUDENTS log into the system and either confirm or modify the generated list by adding and dropping. This step should be done online. Students on Campus may go to computer laboratories designated by the MIS.

Important Reminder: Dropping and adding are allowed even before any payment is made.

b. STUDENTS update their profile especially addresses, contact names and numbers

c. STUDENTS print out and keep the registration list

To Enroll:

a. STUDENTS remit payment to designated banks or the Finance Office by

  1. January 4, 2024 for Bank Payments
  2. January 8, 2024 (until 5:00 pm) for Cash Payments

Unpaid registration will expire by this deadline.

b. FINANCE OFFICE tags students as enrolled and prints out official receipt. Bank Payments are tagged in the morning after the day of payment.

c.STUDENTS must retrieve and keep the official receipt from the Finance Office
7 The system will run the Enrolment Confirmation and Reservation Cancellation Procedure. January 8, 2024 5:00 pm
8 Already Enrolled Students may, after 5:00 pm January 8, 2024 add and drop online for newly vacated slots (Slots opened by unpaid registrations). Students should print out and keep their new registration list.

Students with expired registration may add subjects after 5 pm of January 8, 2024 and within the first week of classes only, or during the adding and dropping and late enrollment period, or from January 8, 2024 until January 16, 2024. (Please see item no, 11 herein)

Students with expired registration may need to find new subjects, with the possibility of the unavailability of their slots due to the purging of their originally pre-registered classes.
9 Vacant class schedules allotted for the 1st year will be open to the higher year levels TBA and only if there are vacant slots
10 Classes begin January 10, 2024
11 Within the first week of classes:

  1. STUDENTS may still secure late enrolment until 5 pm of January 16, 2024 by paying the fees on site. Those who opt to pay via the banks or other off site modes shall only have until 5 pm of January 15, 2024. No residual transactions will be permitted thereafter.

  2. STRICTLY NO MANUAL ADDING OR DROPPING

  3. STUDENTS MUST CHECK SIS FOR THEIR UPDATED ENROLMENT LIST. CHANGES MAY HAVE OCCURRED, BECAUSE OF MERGING AND DISSOLUTION OR ADDING AND DROPPING

  4. PROVIDING DEPARTMENTS request the Registrar to merge small classes.

  5. HOME DEPARTMENTS request the Registrar to dissolve non-viable classes.

  6. The REGISTRAR executes final merging and dissolution of classes, only upon the endorsement of the Deans.

  7. PROVIDING DEPARTMENTS MUST CHECK AIS FOR UPDATED LIST OF CLASSES AND INFORM THEIR FACULTY OF CHANGES

  8. The members of the Faculty may check their AIS for the updated class lists. They will not admit students whose names are not therein indicated. SIS preregistration printouts should not be accepted as proof of enrollment.

IMPORTANT NOTICE:

  1. The system will run the Second Enrolment Confirmation and Reservation Cancellation Procedure(OLD and NEW students) on AUGUST 12, 2023(SAT) 12:NN. After this process, ALL classes from "NOT ENROLLED" registrations will be dropped/deleted.
  2. Extended adding and dropping is until August 19, 2023(Sat).
  3. Merging & dissolution is from August 14 to 19, 2023.
  4. Extended late registration for the first year is until August 19, 2023.


ANNOUNCEMENT:

QPI Appeal submission for 1st-semester 2023-2024 is until August 11, 2023 12NN Only.


IMPORTANT REMINDERS:

  1. Please check your SIS on the first week of classes for any modifications to your room assignments.
  2. For the higher years, you may be delisted for failing to complete your enrollment by your timely payments. (Aug 4, 2023, for bank payments, and Aug 5, 12 noon, for cash payments. Please refer to the timeline.
  3. Reserved slots will be opened to all on Aug 5, 2023, 12 noon
  4. Payment for late enrollees must be made within 24 hours of registration. Failure to do so will result in the automatic cancellation of enlistment.
  5. Courses reserved for the first year will be open for upper-class students anytime during the adding and dropping period. Please check your accounts regularly.
  6. Please refer to our FAQs and Specific Instructions / Reminders earlier posted for more reminders.

Memorandum No. 2023-10

Office of the Academic Vice President

Memorandum No. 2023-10
June 28, 2023

MEMO TO: COLLEGE ACADEMIC ADMINISTRATORS, FACULTY and STUDENTS

FROM: (SGD) GINA LAPAZA-MONTALAN, Ph.D

RE: STUDENT ORIENTATION ON ACADEMIC POLICIES

Please be informed that there will be a general student orientation on academic policies on August 7-8, 2023 with the following schedules:

August 7, 2023 9:00a.m. to 11:30a.m. All SAS 1st year and upper-class students
1:30p.m. to 4:00p.m. All SBG 1st year and upper-class students
August 8, 2023 9:00a.m. to 11:30a.m. All SEA 1st year and upper-class students
1:30p.m. to 4:00p.m. All SoN and SoE 1st year and upper-class students

The presence of all full-time teachers and academic administrators is a must during the schedule of their respective schools. All heads of the academic support offices are also required to attend the orientation.

All in-person on-campus (F2F) classes shall start on August 9, 2023.

For the guidance and information of everyone.


Memorandum No. 2023-09

Office of the Academic Vice President

Memorandum No. 2023-09
June 28, 2023

MEMO TO: HIGHER EDUCATION UNIT FACULTY and STUDENTS

FROM: (SGD) GINA LAPAZA-MONTALAN, Ph.D

RE: HIGHER EDUCATION UNIT GENERAL FACULTY MEETING

This is to inform all undergraduate program faculty members that we will have a General Faculty meeting on August 5, 2023 at the Finster Auditorium. It will be from 10:00a.m. to 12:00nn. Registration starts at 9:30a.m.

The graduate program will have its General Faculty meeting on August 12, 2023 at the Finster Auditorium from 10:00a.m. to 12:00nn. The following class schedules are shortened by at least one (1) hour:

    8:00a.m. to 11:00a.m.
    9:00a.m. to 12:00a.m.

For the guidance and information of everyone.


Graduate School | Calendar of Activities AY 2023-2024

ATENEO DE DAVAO UNIVERSITY
Graduate School

Calendar of Activities
AY 2023-2024

July 28 SBG Faculty Meeting (7PM via zoom)
August 7 Start of First Semester
August 19 SBG Dissertation/Thesis/Integration Paper Writers’ Orientation
August 23, 24, 29 and 30 SON Grad School Comprehensive Exam
August 26 SBG First Year Orientation
SAS Graduate School Orientation
October 9 November 4 Comprehensive Exam for DBA, DM and DPA
October 15-30 SAS Comprehensive Examinations 1
October 28 SEA Comprehensive Exam
November 6 – December 9 Comprehensive Exam for MBA & MPA
November 6-11 Examination Week for DBA, DM & DPA
November 13 Start of Semestral Break for DBA, DM & DPA
Nov. 20 - Dec 2, 2023 SEA IP and Dissertation Defense
December 4-9 Examination Week for MBA & MPA
December 9 Last day of Classes
December 15 Submission of Grades

January 15 Start of Second Semester
January 27 SBG Dissertation/Thesis/Integration Paper Writers’ Orientation
February 3 SBG First Year Orientation (New Students)
February 5,6, 8 and 9 SON Grad School Comprehensive Exam
February 5- March 2 Comprehensive Exam for MBA & MPA
March 11-16 SBG Business Week
(Graduate School Research Celebration, March 16)
March 4-30 Comprehensive Exam for DBA,DM & DPA
April 1-15 SAS Comprehensive Examinations 2
April 15-20 Examination Week for DBA, DM & DPA
April 22 Start of Semestral Break for DBA, DM & DPA
April 27 8th Ateneo Graduate Research and Innovation Conference
April 29 - May 4 SEA - IP and Dissertation Defense
May 13-18 Examination Week for MBA & MPA
SEA Final Exam Week
May 18 Last day of Classes
May 24 Submission of Grades

June 3 Start of Summer Classes
June 17-July 6 Comprehensive Exam for DBA,DM & DPA
24-29 June 2023 SAS Comprehensive Examinations 3
July 8-August 3 Comprehensive Exam for MBA & MPA
July 8-13 SBG Examination Week
July 13 Last day of Classes
July 19 Submission of Grades

1In consultation with the graduate schools, through the Deans
2Subject to existing norms but never outside of the 30 day period after the mast day of classes.
3Subject to existing norms but never outside of the 30 day period after the mast day of classes. However, grades for graduating students must be submitted strictly within 5 days from the last day of classes.
4Within the first 5 days after the last day of the summer classes

As of July 18, 2023

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