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2nd SEMESTER FINAL SUMMATIVE ASSESSMENT SCHEDULES

Office of the Academic Vice President

Memorandum No. 2023-04
March 15, 2023

MEMO TO: HIGHER EDUCATION UNIT’S ACADEMIC ADMINISTRATORS, FACULTY AND STUDENTS
FROM: (SGD) GINA LAPAZA-MONTALAN, Ph.D.
RE: 2nd SEMESTER FINAL SUMMATIVE ASSESSMENT SCHEDULES

This is to remind everyone of the schedule of Final Summative Assessments (FSAs) as scheduled in the AY2022-2023 College Unit’s Academic Calendar, which is on March 23 – 29, 2023. Please follow the distribution of days by School as shown below:

March 23 March 24 March 25 March 27 March 28 March 29
SAS HumLet
GE courses		 SAS NSM
GE courses		 SAS SS
GE courses		 SEA/SON/SBG/SOE/SAS
Professional Courses		 SEA/SON/SBG/SOE/SAS
Professional Courses		 SEA/SON/SBG/SOE/SAS
Professional Courses
P.E. classes may have their FSAs on March 20 – 21, 2023 or at any day and time with no conflicting examination schedules in other courses (subjects) enrolled in by students.

The same schedules must be followed in the submission of performance-based Final Summative Assessments.

Classes in the Graduate Programs shall follow the schedules as calendared by their respective schools before classes ends on March 29, 2023.

The deadline of the submission of grades, both in the undergraduate and graduate levels, is on April 4, 2023.

For the guidance and information of everyone.


COVID Vaccination Certificate

For those students who are already vaccinated, kindly submit your COVID Vaccination Certificate through SIS.

You may visit https://vaxcert.doh.gov.ph/ to request and download a vaccination certificate.

To upload COVID Vaccination Certificate:

  1. Log in to your SIS account and look for the “COVID Vaccine Form” under the Forms menu or follow this link: https://sis.addu.edu.ph/covid-vaccine.
  2. Upload the file by clicking the Choose File button.
  3. Select the latest vaccination dose and provide other information being asked.
  4. Tick the checkbox to certify the authenticity of the uploaded file.
  5. Click Submit button to submit.
  6. Done

Thank you for your cooperation.


Notice: COVID Survey

Students are encouraged to answer the weekly COVID Survey via SIS(sis.addu.edu.ph).

The survey form is displayed when you log in to your SIS account. The same form is also found under the "Forms" menu, which is only visible when the account is logged in.

We appreciate everyone's understanding and cooperation in answering the survey.

Thank you.


Notice for Graduating College Students

The graduating college students expecting to graduate this May 2023 must apply for graduation on or before March 4, 2023.

The Online Form of the Application for Graduation can be accessed through this link using your ADDU GSuite Account: https://bit.ly/ADDUCollegeGradApp

A designated Registrar's Office staff will evaluate your application. After a successful evaluation, it will then be submitted to the department chairperson, the dean, and to the Finance for approval. Once approved, a notification will be sent to you through your ADDU email.

No application, no graduation.

For your information and guidance.

Graduation Application for Graduate Students

To the graduating students of graduate school:

You can access the Online Form of the Application for Graduation through this link using your ADDU GSuite Account: https://bit.ly/ADDUGradSchoolGradApp

A designated Registrar's Office staff will evaluate your application. After a successful evaluation, it will then be submitted to the department chairperson, the dean, and to the Finance for approval. Once approved, a notification will be sent to you through your ADDU email.

For your information and guidance.

Memorandum No. 2023-03

Office of the Academic Vice President

Memorandum No. 2023-03
February 15, 2023

To: THE HIGHER EDUCATION COMMUNITY

From: (SGD) GINA LAPAZA-MONTALAN, Ph.D.

Re: SHORTENED CLASS SCHEDULES ON FEBRURARY 17, 2023

The celebration of the Festival of Excellence, which is formerly known as the College Days, with this year’s theme "Building the Culture of Encounter and Excellence: Celebrating Diversity and Creativity", has started last February 13, 2023.

This Friday, 17th of February, there will be a culmination program from 5:00 to 9:00 pm at Martin Hall, 4th flr. The program will also be live streamed via AdDU Facebook page. Class schedules on this day are shortened to 1 hour to allow everyone to participate. Below are the shortened class schedules:

Original Class Schedule Shortened Class Schedule
7:40am – 9:10am 7:40am – 8:40am
11:00am – 12:30pm 8:50am – 9:50am
1:00pm – 2:30pm 10:00 am– 11:00am
2:40pm – 4:10pm 11:10am – 12:10pm
4:20pm – 5:50pm 1:10pm – 2:10pm
6:00pm – 7:30pm 2:20pm – 3:20pm
7:50pm – 9:00pm 3:30pm – 4:30pm

For the information and guidance of everyone


Summer 2023 Enrollment Timeline

OFFICE OF THE UNIVERSITY REGISTRAR
FOR TERTIARY EDUCATION

For:The University Community (Tertiary)
From:The University Registrar (Tertiary Level) by the directive of the AVP
Re:Summer 2023 Registration & Enrolment Procedure
Date:January 20, 2023

Please be informed of the timeline for the ENROLLMENT for summer 2023;

  1. We shall have a pre-listing / pre-registration on March 13, 2023
  2. Enrollment shall be from April 10-15, 2023
  3. Summer classes shall be from April 17, 2023 to May 27, 2023
  4. Please note:
    1. Courses to be offered must be within the curriculum intended for the summer classes
    2. Other offerings will be intended for repeaters of courses offered regularly during regular semesters
    3. Students will not be allowed to enroll for advanced classes, nor shall such be offered for these purposes.
    4. Students must settle their enrollment issues on the first two days of classes.
  5. The graduate school shall follow the same enrollment, and summer period.

Specific Instructions / Reminders

  • The pre-registered courses shall remain in the student’s SIS account until the commencement of the Enrolment Confirmation and Reservation Cancellation Procedure. Unpaid registrations shall be thereafter deemed expired, and slots reserved shall be vacated. Vacated slots shall be made available to other students. Students are encouraged to confirm their enrollment via their payment of the fees before the deadline set. Otherwise, they may be compelled to find other open slots during the enrollment period.
  • Students must fix their schedule during the “add and drop” period only, as provided in the timeline (as attached). During this period, everyone must check and address the circumstances that would require adding and dropping. The approval or application of grade appeals will not be valid grounds for adding and dropping
  • Late enrollment may only be allowed within the first 2 days of classes. Payment must be made within 24 hours from registration. Failure to do so will result in the automatic cancellation of enlistment.
  • A student may officially withdraw his enrollment within two weeks from the start of the summer class. No requests for withdrawal will be entertained thereafter. For now, this may be done by sending a request to admissions@addu.edu.ph (for the first year and new students) and registrar@addu.edu.ph (for old students).
  • Slot extensions will never be permitted.
  • No request for late offerings will be permitted during the start of classes. Late offering requests must be done during the pre-registration period.
  • Requests for class dissolutions and merging must be endorsed by the Deans. Upon its execution, the requesting department shall duly notify the students of the same, as the students are likewise required to update themselves via their SIS.
  • The deadlines (adding and dropping, payments) shall be observed strictly.
  • THE ENROLLMENT PERIOD / LATE ENROLLMENT PERIOD SHALL BE NON EXTENDIBLE

 

As approved by
GINA L. MONTALAN, PH.D.
Academic Vice President

 

SUMMER 2023 REGISTRATION AND ENROLMENT PROCEDURE:
January 20, 2023

ENROLLMENT PREPARATION

  Particulars Dates
1 Dept. Chairpersons submit the ff. to the AVP Office
  1. List of Core and Professional courses that are regular offerings for the summer classes as articulated in the curriculum
  2. Projected number of enrollees per course.
 February 4, 2023
2 The AVP Transmits to the DEPARTMENTS the approved Professional Course (copy furnished the Registrar, for monitoring) for all levels
  1. As submitted by the Departments to the AVP for the old curricula and
  2. As determined by the AVP for other students
The AVP Transmits to the REGISTRAR: the approved core courses,
  1. As submitted by the Departments to the AVP for those in the old curricula
  2. As determined by the AVP for other students
 February 18, 2023
3 REGISTRAR uploads the Core Courses for the summer classes, February 18, 2023
4 DEPARTMENTS upload professional course offerings for the summer classes (for all students), as approved by the AVP, relative to uploaded schedule for Core courses
  1. Core courses schedule may be viewed by the department chairpersons

  2. This includes indicating preferences for block sectioning for its programs. Hence, the HOME DEPARTMENTS may opt to block a professional Course offering by indicating the same through AIMS. Course offerings that are not blocked shall be considered as open to all.

  3. THE SCHEDULING OF THE DEPARTMENTS OF PROFESSIONAL COURSES MUST UTILIZE THEIR ALLOCATED SCHEDULE (TIME AND ROOMS), AS DETERMINED BY THE AVPO, IN CONSIDERATION OF THE PROJECTIONS EARLIER MADE, IN COORDINATION WITH THE MIS.
 February 27, to March 4, 2023
5 The Registrar modifies the uploaded schedule of courses via AIMS, if needed.
6

Dept. Chairpersons assign teachers to uploaded Core and professional courses.(Providing Dept. assign teachers to core courses) for all levels.

Classes without assigned teachers will not appear in the AIS and the SIS.

THUS, faculty loading must be made prior to the pre-registration to avoid the unnecessary inconvenience for all.

 March 6 to 10, 2023

Registration and Pre-Enrollment and Enrollment

1 STUDENTS STARTS PRE-ENROLLING (PRE-REGISTRATION
(Only classes with assigned teachers will appear in the SIS)		 March 13 2023
2 Last day of the Second Semester March 29, 2023
3 REGISTRAR runs the batch registration creation procedures and preregistration loading in the system for fully evaluated students. No encoding by the departments may be done during this process.

Students without assigned year levels will not be included in the batch registration creation. Evaluators are required to indicate year levels.

Last chance to for the department chairpersons to add deficiencies (Professional and Core)		 April 5, 2023
4 HOME DEPARTMENTS review the class lists generated by the PreEnrolment Procedures. Last chance to reserve slots for professional courses for their students April 10, 2023
5 RETURNING STUDENTS (those who did not enroll the previous semester) may still go to their departments for evaluation. HOME DEPARTMENTS create the registration / reservation of returning students. April 10–15 2023
6 Official start of the enrollment period April 10– 15 2023

For pre-registered students from April 10 to 11, 2023

Open enrollment From April 12 -15, 2023
7 STUDENTS register and enroll

To Register:

  1. STUDENTS log into the system and either confirm or modify the generated list by adding and dropping. This step should be done online. Students on Campus may go to computer laboratories designated by the MIS.

    2. Important Reminder: Dropping and adding are allowed even before any payment is made.

  2. STUDENTS update their profile especially addresses, contact names and numbers.
  3. STUDENTS print out and keep the registration list.

To Enroll:

  1. STUDENTS remit payment to designated banks or the Finance Office by
    1. April 14, 2023 for Bank Payments
    2. April 15, 2023, (up to 5:00pm) for Cash Payments

    Unpaid registration will expire by this deadline.

  2. FINANCE OFFICE tags students as enrolled and prints out official receipt. Bank Payments are tagged in the morning after the day of payment.
  3. STUDENTS must retrieve and keep the official receipt from the Finance Office
8 The system will run the Enrolment Confirmation and Reservation Cancellation Procedure. April 14, 2023) 5:01 pm
9 Already Enrolled Students may, after April 14, 2023) 5:01 pm add and drop online for newly vacated slots (Slots opened by unpaid registrations). Students should print out and keep their new registration list.

Students with expired registration may secure late enrolment on the first two days of classes (Student Handbook 8.2.1), subject to the availability of slots only . No extensions will be given.
10 Summer Classes begin April 17, 2023
11 Within the first two days of classes:
  1. STUDENTS may still secure late enrolment

  2. STRICTLY NO MANUAL ADDING OR DROPPING

  3. STUDENTS MUST CHECK SIS FOR THEIR UPDATED ENROLMENT LIST. CHANGES MAY HAVE OCCURRED, BECAUSE OF MERGING AND DISSOLUTION OR ADDING AND DROPPING

  4. PROVIDING DEPARTMENTS request the Registrar to merge small classes.

  5. HOME DEPARTMENTS request the Registrar to dissolve non-viable classes.

  6. The REGISTRAR executes final merging and dissolution of classes

  7. PROVIDING DEPARTMENTS MUST CHECK AIS FOR UPDATED LIST OF CLASSES AND INFORM THEIR FACULTY OF CHANGES

  8. The members of the Faculty may check their AIS for the updated class lists. They will not admit students whose names are not therein indicated. SIS preregistration printouts should not be accepted as proof of enrollment.
12 Summer Break May 28, 2023

Memorandum No. 2022-15

Office of the Academic Vice President

Memorandum No. 2022-15
November 19, 2022

MEMO TO: THE HIGHER EDUCATION UNIT

FROM: (SGD) JENNER Y. CHAN, DBM
OIC-AVP

RE: TEACHING-LEARNING MODALITIES IN THE SECOND SEMESTER OF THE AY2022-2023

In view of the recall of CMO16, S.2022, the Higher Education Unit of the University shall continue to provide inclusive education to all students by maintaining the conduct of the Hybrid Implementation Strategy of the Flex Blended model (HISFlex) in teaching Blended courses and online modality for Online courses as classified by the faculty members of the servicing departments through the Course Learning Outcomes of the courses.

Online classes may have in-person on-campus examinations and activities as agreed by the class and the assigned faculty member with a provision to those who cannot attend physically. These activities shall be reported to the office of the Deans of the respective servicing departments through the department chairpersons for appropriate monitoring and scheduling. This is in consonance with the OAVP Memorandum No. 2022-14 that was released on November 17, 2022.

For the information and guidance of everyone.


Memorandum No. 2022-14

Office of the Academic Vice President

Memorandum No. 2022-14
November 17, 2022

To: THE HIGHER EDUCATION UNIT

From: (SGD) JENNER Y. CHAN, DBM
OIC-AVP

Re: AMENDMENTS TO THE POLICY ON ASSESSMENT AND EVALUATION OF STUDENTS’ACADEMIC PERFORMANCE, THE CONDUCT OF LABORATORY CLASSES,
AND THE CONDUCT OF LECTURE CLASSES UNDER HISFLEX MODALITY STARTING 2ND SEMESTER OF SY 2022-2023

Based on the consultations made at the Deans’ Consult and at the University Academic Council, and upon the concurrence of the AVP, the following have been agreed upon:

    1. Final grade of the course shall be computed based on the weight of the grades earned from the Prelim, Midterm, Pre-final, and the Final Summative Assessment. The weight distribution of the grades shall be determined by the program and shall be communicated clearly to the students during the class orientation.

    2. Starting this 2nd semester of the school year 2022-2023, giving of FSA retakes is no longer allowed.

    3. With the full collection of laboratory fees by the Finance office starting this 2nd semester, our laboratories shall be open for in-person use during the scheduled laboratory session. All the students and the faculty are required to hold the laboratory sessions in-person. In case the student cannot come in-person due to distance, remote access, cloud-based access or alternative assessment activity may be provided. Also, each program shall manage each laboratory class following the basic safety protocols of the university. It is further emphasized that each laboratory class shall provide the necessary Online Instruction Delivery Plan to clearly specify the needed assessment activities during the laboratory session and the f2f schedule. These shall be submitted to the department chairperson who shall monitor the conduct of the laboratory classes.

    4. For those courses classified under HISFlex or blended modality, all faculty are required to submit an Online Instruction Delivery Plan and the f2f schedule to the department chairpersons. Department chairpersons are required to monitor these classes to make sure that the faculty conscientiously conduct the f2f classes in the classroom based on the submitted schedule.

For the information and guidance of everyone


DEADLINE OF ID VALIDATION

O F F I C E O F T H E D I R E C T O R O F S T U D E N T A F F A I R S

10 November 2022

To: The Higher Education Community

From: THERESA SALAVER-ELIAB, MS, CSASS
OSA Director

Re: DEADLINE OF ID VALIDATION

Please be informed that effective 5 December 2022, security personnel will check the validated IDs.

      For old students, ID validation requires the submission of the Notarized General Parents Consent Form, Affidavit of Undertaking, and photocopy of the updated vaccination certificate/card, if applicable.

      For new students, ID validation requires the submission of the Notarized General Parents Consent Form, and Affidavit of Undertaking with an attached photocopy of the vaccination certificate/cards.

Please ensure that you are tagged as officially enrolled before proceeding to the OSA.

For the information and guidance of all concerned.


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